Essential Duties and Responsibilities:

• Processes invoices for payment submitted by vendors, outside agencies, internal departments, and individuals
• Audits data received for proper pricing, calculations, and authorized approvals; requests and/or makes adjustments as needed
• Analyzes Accounts Payable reports daily before finalizing vendor payments; work with vendors and department administrators as necessary to ensure timely resolution of errors found
• Oversees a three-way match of invoices, receivers, and purchase orders within the financial management system
• Researches and resolves a variety of routine internal and external inquiries concerning invoices, account status and communicating the resolution
• Researches and resolves returned and outstanding checks and duplicate payments
• Scans, files, and maintains vendor payment files, accounting documents, records, and reports
• Interprets official finance and purchasing policies and procedures and routinely communicates with or answers questions from vendors, individual employees, school/department secretaries, and administrators to resolve issues of concern
• Updates and maintains a comprehensive procedures manual for assigned tasks
• Performs other duties as assigned

Qualifications:

• High School Diploma or equivalent; Bachelor’s Degree preferred in the area of Accounting, Finance, Business Administration, or related field preferred
• At least 3 years of accounts payable experience, including data entry
• An understanding of the vendor life cycle and the three-way match process
• Excellent customer service, planning, and time management skills
• Outstanding interpersonal, teamwork, and communication skills
• Strong analytical, problem-solving, decision-making, and organizational skills, including keen attention to detail
• Proficiency in using Microsoft Office products, Google applications, and other business solutions software

HOW TO APPLY:  All applicants (including RPS employees) must submit an online application. Please access the website at: www.rvaschools.net. 

Please upload the following information with your application: a current resume, transcript, and license if applicable.

Three reference names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting and tuberculosis screening as a condition of employment.  EOE.