Job Title: Accounts Payable Associate
Grade Level/Terms of Employment: Grade 112.2 / 260 days (12 months)
FLSA Status: Non-exempt
Work Location: Finance Department
Immediate Supervisor: Accounts Payable Manager

General Description:
The Accounts Payable Associate performs clerical functions to facilitate the overall efficiency of the Finance Department in the area of Accounts Payable.

Essential Duties and Responsibilities:
• Processes invoices for payment including reconciling discrepancies and matching the payment with backup for mailing and filing.
• Scans, organizes, maintains, and distributes vendor payment files, accounting documents, records and reports, including electronic fund transfer (EFT) documents.
• Maintains, researches, and resolves returned and outstanding checks and duplicate payments.

• Maintains accounts payable files, including the organization of files stored off-site.

• Assists with collection, filing, and maintaining W-9 forms, and authorized signature forms, and assists with 1099 compliance and unclaimed property research.
• Researches, resolves, and communicates a variety of routine internal and external inquiries concerning invoices and account status.
• Writes, updates, and maintains a comprehensive procedures manual for assigned tasks.
• Provides general office support, and coverage for the Administrative Office Associate during lunch, and as otherwise needed.
• Maintain confidential and sensitive information at all times.
• Assumes responsibility for own professional growth and development by keeping current with the literature and new research findings.
• Contributes to team efforts by accomplishing related tasks as needed or assigned.

 

Qualifications:
• High School diploma or its equivalent is required. An associate degree in a related field is preferred.
• At least three years of accounts payable experience, including data entry
• An understanding of the vendor life cycle and the three-way match process
• Excellent customer service, planning, and time management skills
• Outstanding interpersonal, teamwork, and communication skills
• Analytical, problem-solving, and organizational skills, including a keen attention to detail
• Proficiency in using Microsoft Office products, Google applications, and other business solutions software

 

HOW TO APPLY: All applicants (including RPS employees) must submit an on-line application. Please access website at: www.rvaschools.net

Please upload the following information with your application: a current resume, transcript and license if applicable.

Three reference names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting and tuberculosis screening as a condition of employment.  EOE.